Job Description

School Receptionist/Secretary

Title: School Receptionist/Secretary 2026-2027 School Term - 12 month position

General Information: The Midfield City Board of Education is an Equal Opportunity Employer. "No person shall be denied employment or be excluded from participation in any program or activity on the basis of disability, sex, race, religion, natural origin, color or age."

Reports to: Principal

Job Goal: To assist with the smooth and efficient operation of the school so that the maximum positive impact on the educational system is realized.

Duties and Responsibilities:

• Demonstrates support for the school system and its vision, mission, goals and priorities.
• Responds to inquiries and request in a timely and positive manner; refers inquiries and request as appropriate.
• Provide clerical support as assigned.
• Meets and assists visitors in a helpful, courteous and professional manner.
• Maintain a visitors log.
• Answer student questions and assist students with needs before, during and after school.
• Treats all information and knowledge about any program, project, or individual in the District setting with strict confidentiality; used discretion in all communication regarding employees and school matters.
• Produces, records, and responds to as directed, correspondence, research, reports, notices, recommendations and materials needed for efficient office operations.
• Maintains accurate electronic and non-electronic filing systems of needed reports, minutes, correspondence, information, records, schedules, and data as directed.
• Organize school mailings/communications for delivery to students, parents and staff.
• Assist with student attendance: Check in/out and Early Warning Programs.
• Assist in the registration of all incoming students by checking for required documentation, requesting records from other schools and maintaining records in cumulative folders.
• Assist in the withdrawal of students by preparing required withdrawal forms, making copies of necessary documentation from the cumulative folder required for registration in another school and updating the cumulative folder with pertinent information before filing in the withdrawal files.
• Obtain, gathers, organizes and prepares for presentation pertinent data and information as needed.
• Uses office technology/software to complete job responsibilities as assigned.
• Communicates effectively and engages in office communication processes using telephones, voice mail, electronic mail, postal and/or delivery services and other means as directed.
• Demonstrates general reliability in attendance, punctuality, and task performance.
• Performs duties and represents the System in a courteous, positive and professional manner.
• Attends and participates in meetings as directed.
• Demonstrates initiatives in identifying opportunities for improvement in areas of responsibility.
• Maintains and submits required reports, records and correspondence in a timely and accurate manner.
• Properly cares for equipment and material resources of the school system.
• Uses effective collaboration skills to work as a productive team member.
• Adheres to local Board policies, administrative procedures and other like directives, as well as state, federal and local laws.
• Performs other job-related duties as assigned by Supervisor(s).

Minimum Qualifications:

• High School Graduate
• Three (3) years' experience in comparable position preferred.
• Knowledge of general office equipment, processes and procedures.
• Effective interpersonal skills, with an emphasis on communication and collaboration with a wide variety of people and groups.
• Ability to work independently, prioritize tasks, and perform assignments as directed with accuracy, attention to detail, and within established time frames.
• Ability to use technology to communicate, to manage data, and to produce/submit required reports, correspondence and/or financial information.
• Ability to deal with confidential and sensitive information in a professional manner.
• Physical strength, mobility, dexterity, stamina and acuity to perform job responsibilities.
• Ability to meet suitability criteria under the Alabama Child Protection Act of 1999 and Act No. 2002-457.
• Such alternatives to the above qualifications as state, federal and local law and the Board my require.

Salary Range: Salary is based on board approved salary schedule base on rank certification and experience.

Evaluation: Performance evaluation shall be in accordance with the provision of the Board's policies and administrative procedures and guidelines.

This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job goals, qualifications and responsibilities and the employee may be required to perform other related duties as assigned. The Midfield City Board of Education reserves the right to amend the job description as needed.

How to Apply: All applicants should complete the application on-line through the Alabama State Department of Education True Hire Website.

Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation (HB402 Act 99-361 Alabama Legislature).

This job will be posted for 14 days of until position has been filled.

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