Job Description

School Attendance Secretary

Job Objectives: To assist in providing clerical support to the principal, school staff and students, which involves student records, PowerSchool administration (or other student management reporting system), accuracy of state reporting, etc.

Minimum Qualifications:

• High school diploma (or GED) (or related)
• One-year experience
• Knowledge of typing, office machines, and computers
• Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

Responsibilities and Essential Functions:

Essential duties and responsibilities may include, but are not limited to, the following:

• Regular and reliable on-site attendance to perform job duties, collaborate with colleagues, and serve students and stakeholders.
• Work cooperatively with colleagues, supervisors, and administrators.
• Demonstrate ethical behavior.
• Engage in self-development.
• Follow district policies and administrative rules and regulations.
• Maintain behavior appropriate to performing and accomplishing assigned duties.
• Know what to do to successfully complete assigned work.
• Project an over-all concern for personal appearance as it relates to job performance.
• Must have expertise in public relations work on the telephone, and in person, being able to relate well with people
• Provide assistance to students, staff, parents and visitors entering office
• Frequent dissemination of procedures to parents and school personnel is required, responding to frequent telephone inquiries, relaying or recording messages accurately to or for appropriate persons
• Have knowledge of office procedures, good secretarial skills, typing, bookkeeping, use of copy machine, or any office machines used by the individual offices
• Provide secretarial support for immediate supervisor or for any office as directed
• Project a positive image of the Germantown Municipal Schools at all times
• Keep information confidential concerning school business
• Follow working instructions as directed by immediate supervisor
• Maintain attendance records and student data in PowerSchool (or other student management system)
• Help with record keeping
• Help with receptionist and telephone duties
• Help with dispensing medication to students
• Help with bookstore duties

Supervisory Responsibility: This position has no supervisory responsibilities.

Working Conditions: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Other Duties: Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, activities, or responsibilities may change at any time with or without notice. GMSD offers education and employment opportunities without regard to race, color, creed, national origin, religion, sex, disability, genetics or age

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